Our Gateshead

World Transplant Games 2019

Description of what will be involved: 

The World Transplant Games (WTG) are staged by the World Transplant Games Federation.  Held over seven days, the Summer Games are held every two years in host cities around the world.  This inspiring event is a celebration of a second chance of living life to the full, demonstrating the success of transplant surgery and raising public awareness of organ donation.

The Games will see around 3000 visitors from 70 countries, descend on NewcastleGateshead.  Competitors aged from 4 to 80+ will all have undergone lifesaving organ or tissue transplants.  There will be events for living donors and donor families too as well as a number of social and cultural events.

Every year, NewcastleGateshead welcomes millions of visitors from across the globe to a range of sporting and cultural events including the world's most iconic half marathon, the Great North Run.  The Games will benefit from this track-record with a sporting programme delivered across indoor and outdoor venues.  With both coast and countryside a short distance away, the region is packed with experiences for athletes and their supporters to explore.  An exciting cultural and social programme will bring athletes, visitors and local communities together during the Games.

The Games will need volunteers to help with the delivery of the events.  The volunteer roles available include:

Accommodation and Hospitality

VIP Services

You will meet and greet guests at hotels and venues and support the hospitality area at competition venues and social events.  In addition, assistance will be required to ensure the hospitality areas is kept clean and tidy at all times.

Venue:  Various venues across Tyne and Wear

Availability:  Minimum of 1 full day or 2 half days between Frinday 16th and Friday 23rd August 2019

Hotel Liaison

You will be a point of contact based in one of the accommodation venues and will liaise between teams and event management to provide inforamtion and assistance to athletes, team managers, staff and VIPs.

Venue: Various hotels across Newcastle and Gateshead

Availability: Minimum of 1 full day or 2 half days between Friday 16th and Sunday 24th August 2019.

Sports events and venues

General event volunteer

Join the event management team to ensure the smooth running of the Games.  This will involve acting on behalf of the team to provide information and assistance to the public, athletes, supporters and VIPs and helping with the venue set-up and take-down.

Venue: Various venues across Tyne & Wear

Availability:  Minimum of 1 full day or 2 half days between Saturday 17th and Friday 23rd August 2019

Sport site volunteer

Working alongside the site managers and sports managers to deliver the competition element of the Games.  This will involve liaison with the public, athletes, supporters and officials at the competition venues.  Supporting the sport specific officials, umpires, and administrators with various duties may be required and could include equipment collection, results running, scoring and recording and inputting results.

Venue: varies venues across Tyne & Wear

Availability: Minimum of 1 full day or 2 half days between Saturday 17th and Friday 23rd August 2019

Team leader

Reporting to the event management team, you will co-ordinate a team of volunteers at a specific site ensuring that all roles are covered and that shift rotations and break patterns are followed.  You will provide your team with briefings at the start of shifts and provide a point of contact for enquiries.

Venue: Various venues across Tyne & Wear

Availability: Ideally available for the duration of the event on the site allocated ranging from 2 - 7 days between Saturday 17th and Saturday 24th August 2019

Children activities

Work with the children's activity team assisting with a range of activities throughout the Games such as family activities, games and face painting.

Venue: Various venues across Tyne & Wear

Availability: Minimum of 1 full day or 2 half days between Saturday 17th and Friday 23rd August.

Accreditation Assistant

You will assist the appointed security company with direction of spectators and competitors at venues, ensuring only those with teh appropriate accreditation are permitted access to correct zones.  In addition, assistance will be required for late accreditation of VIPs and media and distribution of passes

Venue: Various venues across Tyne & Wear

Availability: Minimum of 1 full day or 2 half days between Saturday 17th and Friday 23rd August

Outdoor event set- up

Working with the event management team to set-up and take-down the course of the Road Race, Donor Run and Cycling.

Venue: Newcastle Quayside

Availability: Sunday 18th August 2019/ Monday 19th August 2019 / Tuesday 20th August 2019

Social and cultural programme

Social events volunteer

Events include the opening ceremony, cultural evening, closing ceremony and gala dinner.  Working with the event management team to organise parades, marshalling of routes and venues, organisation of teams into venues and delivery of ceremonies or activities. Reception and hosting duties will include general hospitality and good customer service.

Venue: Various venues in Newcastle and Gateshead

Availability: Opening ceremony Saturday 17th August 2019 / Cultural Evening Tuesday 20th August 2019 / Closing ceremony Friday 23rd August 2019 / Gala Dinner Friday 23rd August 2019

Marketing and PR

Venue Branding and Infrastructure (pre and post event)

Join the communications team to dress the various venues with branding and signage of the event that will make it feel like part of the Games and assist visitors in getting around.  Tasks will likely include putting up signage, hanging banners and setting out barriers.  Removal of branding and signage and general tidying will be required post-event.

Venue: Various venues across Tyne & Wear

Availability: Minimum of 1 full day or 2 half days between Friday 16th and Friday 23rd August.

Media assistant

During the Games support is required by the media team in various roles including updating social media and websites, liaising with photographers at venues, distributing results, assisting the media desk and providing written press.

Venue:  Various venues across Tyne & Wear

Availability: Minimum of 1 full day or 2 half days between Friday 16th August 2019 and Saturday 23rd August 2019

Transport, logistics and Health & Safety

Registration

Work with the event managers to prepare the registration and administration process for the arrival of the teams.  Support registration of teams on the opening day of the Games, allocate kit and be a point of contact for any enquiries.

Venue: Gateshead International Stadium

Availability: Friday 16th August and Saturday 17th August 2019

Team Attache / Interpreter

You will be appointed to a specific team for the duration of the event to act as a liaison between the team manager and event management on all aspects of the Games including transport, kit, accreditation, competition and social events.

Venue: Various venues across Tyne & Wear

Availability: Ideally available for the duration of the Games between Friday 16th August and Friday 23rd August 2018.

Driver

Drivers are required for cars and mini buses.  You must be a minimum of 25 years old and hold a full, clean driving license.  you will work with the assigned transport company to transport event staff, officials and VIPs between competition venues, hotels and transport stations.  Expert local knowledged would be advantageous to the role.

Venue: Various venues across Tyne & Wear

Availability minimum of 1 full day or 2 half days between Friday 16th August and Saturday 24th August 2019

Arrivals Liaison

You will assist with managing athlete arrivals into Newcastle Airport and Central Station, co-ordinating movement of teams to specific accommodatiion and liasing with teams to orientate them to the the Games.  Support may be required to compile welcome packs and distribute to allocated venues prior to arrivals.

Venue:Various venues across Tyne & Wear

Availability: Minimum of 1 full day or 2 half days between Thursday 15th August and Satursday 17th August 2019

Athlete pack and kit distribution

Required to assist the event staff with the sorting and distribution of athlete packs and leisure and competition kit for athletes and team staff.  You will also assist with kit organisation and distribution for volunteers where required.

Venue: Gateshead International Stadium plus possible travel to other venues across Tyne & Wear

Availability: Minimum of 1 full day or 2 half days between Tuesday 13th August and Saturday 17th August 2019.

 

Some roles may require a DBS (Disclosure & Barring Service) Check.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Opportunity Location: 
Does opportunity require DBS check?: 
No
Additional Information: 

https://www.gateshead.gov.uk/article/9563/Volunteer-to-help-with-the-World-Transplant-Games-2019

Application form to volunteer at the World Transplant Games 2019

Opportunity start date: 
17th August 2019
Opportunity end date: 
Saturday, 24 August, 2019
Contact Person: 
Kate Marshall
Contact details: 
katemarshall@gateshead.gov.uk or volunteering@gateshead.gov.uk

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