Our Gateshead


Description of what will be involved: 

The role of Secretary is to support the chair in ensuring the smooth functioning of the Management Committee. In organisations without paid staff, the Secretary may take a greater role in the day-to-day administration of the organisation. The Secretary’s tasks include

Ensure Responsible Administration 

  • To prepare agendas in consultation with the Chair (and chief officer)
  • To circulate agendas and any supporting papers in good time.
  • To receive agenda items from other committee members.
  • To check that quorum is present
  • To minute meetings and circulate the draft minutes to all committee members 
  • To ensure that the Chair signs the minutes once they’ve been approved 
  • To check that committee members and staff have carried out actions agreed
  • To circulate agendas and minutes of the Annual General Meeting (AGM) and any special or extraordinary general meetings.
  • To ensure up-to-date records are kept of committee membership
  • If a company limited by guarantee, act as a company secretary and ensure statutory requirements are met
  • In a charity, to ensure that the charity complies with the requirements of the Charity Commission in terms of registration, reporting changes to governing documents and directors etc.

Make Arrangements for Meetings

  • To ensure arrangements for meetings are met (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs etc)

Other Duties

  • To sit on appraisal, recruitment and disciplinary panels as required.


Opportunity Location: 
Skills and qualifications needed: 

​​Qualities and Skills Required

  • Organisational ability
  • Experience of committee work and procedures
  • Minute taking experience (if this is not being delegated to staff).
  • Good communication and interpersonal skills
  • Impartiality, fairness and the ability to respect confidences
  • Approachable and sensitive to the feelings of others
  • Well organised and an eye for detail
  • Ability to work well with the Chair
  • Good time-keeping

Time Commitment

The role of Secretary requires an estimated commitment of [e.g. 36 hours per month]


Any target volunteers needed? : 
Does opportunity require DBS check?: 
Additional Information: 

Interview and references are required

Full time/Part time/Short term Other:: 
Part Time
Takes place on: 
Mon 10am -13:00 Wed 10am - 13:00 Fri 13:00 - 16:00
Opportunity start date: 
1st May 2019
Opportunity end date: 
Monday, 30 September, 2019
Contact Person: 
Rees Hodgson
Contact details: 
gasbagsnortheast598@gmail.com 0191 711 8934

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